Minutes of the Extraordinary Meeting of Full Council – 11th February 2021
BRACKLA COMMUNITY COUNCIL
THE NEXT MEETING OF BRACKLA COMMUNITY COUNCIL
EXTRAORDINARY MEETING OF THE FULL COUNCIL
Thursday 11th February 2021
6.30pm via Video Link
Members Present
Cllr T Walsh – Chairperson
Cllr D Aston
Cllr E Caparros
Cllr J Chohan
Cllr T Giffard
Cllr K Hughes
Cllr A Pucella
Cllr K Rowlands
Cllr J Spanswick
Mrs R Keepins – Clerk of the Council
Miss H May – Admin Assistant
50 Apologies for Absence
Cllr I Hibble
51 Declarations of Interest
None
52 Community Centre Building Survey
Members considered the proposals within the Building Survey carried out by Mr Barry Coombes of Bridgend County Borough Council with the purpose to determine the list of works for inclusion in their application for the Town and Community Council Fund.
The Clerk informed Members that the Responsible Finance Officer had advised that the Council would be able to apply for the maximum £20,000.00 if it so wished as there were enough funds in the Community Centre Reserves to match fund this amount.
Members expressed some concerns over the amount of work required and over the priority stated for much of it. Cllr J Spanswick proposed that whilst the external work had not all been highlighted as a priority, it was important that these works were undertaken to prevent further deterioration. He continued, stating that this obviously had to be considered along with the internal priorities that the Council had to undertake to make the Centre legally safe.
Cllr Hughes highlighted the numerous priority 1s in the survey and the fact that although the total cost of the works extended beyond the amount the Council could apply for through the TCC Fund, the Council could still look at other avenues of funding to support this work. This was also important as it obviously was not known whether the Community Council would even be successful with it’s application or achieving the amount.
Members highlighted concerns over current workloads and the likelihood of achieving approximately £40,000.00 worth of work within the year. The Clerk was asked to clarify with Guy Smith the possibility of carrying works forward into the following year if not fully achieved in 2021-22.
Members also raised queries over whether the external doors highlighted under the external works were the same doors included in the list of works for the internal. In order to consider the possible list of wor
Resolved:
Members agreed that that Clerk seek clarification from BCBC’s Officers regarding:
a) The possibility of the Community Council being allowed to carry forward funding into 2022-23 should, for any reason, the project not be completed during 2021-22;
b) The internal and external doors highlighted within the survey and whether they are referred to more than once in different parts of the document, which would therefore affect the total cost of the list of works.
It was agreed that the Clerk would use the survey to provide a list of project options with differing priority items included, to present for further detailed consideration at the Full Council meeting on 18 February 2021.
In principle, the Council agreed to prioritise Priority 1 items as well as external works and given the scale of the total works indicated in the survey, to apply for the maximum amount of funding available. This was proposed by Cllr A Pucella and seconded by Cllr K Hughes.
Meeting closed at 7:20pm
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