Minutes of the Full Council – Thursday 19th December
BRACKLA COMMUNITY COUNCIL
FULL COUNCIL MEETING
Thursday 19th December 2019 at 6:30pm
Boardroom of Oak Tree Surgery
Members Present
Cllr J Spanswick – Chairperson
Cllr D Aston
Cllr J Brett
Cllr K Hughes
Cllr A Pucella
Cllr T Walsh
Mrs R Keepins – Clerk of the Council
Mr P Ley – Assistant Clerk/Responsible Financial Officer
Miss H May – Admin Officer
151 Public Address to Council (10 minutes only)
152 Apologies for Absence
Cllr T Giffard
Cllr I Hibble
Cllr C Jackson
Cllr K Rowlands
153 To receive Declarations of Interest in accordance with the Council’s Code of Conduct (and section 106 of the Local Government Finance Act 1992)
Cllr J Spanswick, prejudicial interest, as a Member of Bridgend CBC Development Control Committee – item 169 Planning
154 Ratification of Minutes of the Finance Committee Meeting 21st November 2019
Resolved: that the minutes were approved, proposed by Cllr K Hughes seconded by Cllr T Walsh
155 Ratification of Minutes of the Full Council Meeting 21st November 2019
Resolved: that the minutes were approved, proposed by Cllr T Walsh seconded by Cllr K Hughes
156 Ratification of Confidential Minutes of Full Council Meeting 21st November 2019
Resolved: that the minutes were approved, proposed by Cllr T Walsh seconded by Cllr K Hughes
157 Report by the Clerk relating to matters from the previous Full Council Meeting
The Clerk went through the Decision Record to update Members on the actions resulting from the last meeting. The Clerk also provided an update from the Town and Community Council Forum meeting on the subjects of Bridgend’s Local Education Services and Street Cleansing. It was at this meeting that information had been received stating that Town and Community Councils had enforcement powers relating to Street Cleansing. It was proposed that this be looked into further.
In addition to this the Clerk informed Members that as a result of a complaint from a member of the public regarding rats in the area of the Community Centre bin, a pest control company had been contacted and had put down bate boxes and would revisit and provide a report.
Resolved:
It was agreed that the Clerk look into the enforcement powers for TCCs relating to street cleansing.
158 To consider all Correspondence received by this Council since the last meeting
(no decisions to be made on correspondence).
The Clerk presented the correspondence report to Members adding that further correspondence had been received since the agenda had been published from BCBC, One Voice Wales and Welsh Government.
159 To discuss any matters concerning the Community Centre
The Clerk informed members a mobile phone had been purchased for the Caretaker.
It was agreed the HR/Personnel Committee should have a meeting at the end of the Financial year to look at and discuss the work schedules for the Caretaker and Cleaner and revise contracts if needed.
The Finance Officer provided the Councillors with costs for gas and electric for the Community Centre. He explained that Gas prices are expected to rise and that it would be recommended to secure a 3 Year contract with the suppliers.
Resolved: It was agreed that that the Council would take out a 3 Year Contract with Total Gas and Power.
Exclusion of the Public
Proposed by Cllr I Hibble, seconded by Cllr K Hughes
Resolved: That the public be excluded from the meeting during consideration of the following items of business on the grounds that they involve the likely disclosure of exempt information as set out in Paragraphs 12 of Part 4 and Paragraph 21 of Part 5 of Schedule 12A of the Local Government Act 1972, as amended by the Local Government (Access to Information) (Variation) (Wales) Order 2007 following the application of the public interest test.
It was proposed and agreed to return to open session
160 The Section 6 Biodiversity and Resilience of Ecosystems Duty
Members discussed the Biodiversity and Resilience of Ecosystems Duty Report 2019 and how it would be expanded going forward with all the work that is now being undertake as part of ‘Love it, Don’t Trash it’ campaign with BCBC.
Resolved: It was agreed that the report be approved and that it be monitored on an ongoing basis by the Clerk and annually presented to the Council.
161 Urdd Eisteddfod – Donation Request
It was agreed that no donation would be given to the Urdd Eisteddfod at this time.
162 Crime Statistics for Brackla
November and December (so far)
November – 43
Anti social – 6
Burglary – 2
Damage – 3
Drugs – 1
Other crime – 2
Other theft – 3
Possession of weapons – 1
Public Orders – 5
Shoplifting – 1
Violence and Sexual Offences – 19
December – 24 so far
Violence against person – 20
Road related – 2
Theft – 4 2 x coop/ 1 x child’s scooter
Drugs – 2 – vehicle stops
Damage – 3 fences etc
Fraud and Forgery – 3
163 To confirm arrangements for the Annual Community Events:
(a) VE Day 75 Year Celebrations
Cllr D Aston suggested that the Council create the VE Day logo out of flowers on the bedding near the Haywain. The Clerk informed Councillors that she had already spoken to the Contractor who will provide this for us with a very minor increase in budget.
Members discussed having an event in the Community Centre to celebrate VE Day. Suggestions for the event included;
– Afternoon Tea
– War time Dance
– To decorate the building with flags, posters and memorabilia.
Members agreed to check with BCBC as to if they are holding any events so we can choose a time without a clash.
(b) Brackla Funday
The Council agreed that the Funday will be held on Saturday 27th June, 1pm – 5pm. It was also agreed that the Council will purchase their own gazebo which can be used every year
It was mentioned for the Clerk and Admin Officer to start looking at vendors and activities for the event and to report back to Council in January with quotes.
164 Brackla Community Council Precept 2020-21
Resolved: Following a brief discussion and consideration of the Finance Committee’s recommendations, it was agreed, that there be a 0% budget increase for 2020-21 so that the precept, including the base rate would be £169,630. This was proposed by Cllr K Hughes and seconded by Cllr A Pucella
165 Finance:
(a) Approval of the Schedule of Payments November 2019
Resolved: that the payments were approved, proposed by Cllr J Brett seconded by Cllr D Aston
(b) Bank Reconciliation as at November 2019
Cllr D Aston signed the bank statement on behalf of the Council
Resolved: that the statement for November was approved
(c) Monthly Budget Review November
Resolved: that the budget review was approved, proposed by Cllr K Hughes seconded by Cllr D Aston
166 To Receive Reports from Members
Cllr D Aston informed members that the footpath behind Trem-y-Mor will be closed until March to make way for changes for the Active Travel route. He asked if the BCBC members and the Clerk could write to BCBC expressions concerns over lack of communication, issues with attending school. Cllr T Walsh told Councillors that residents had been sent a letter and work will be starting on January 6th 2020.
Cllr A Pucella expressed his thanks to the local PCSOs for helping his family during a recent incident and commented that their support and assistance was invaluable.
Cllr T Walsh advised that the Local Government Wales Bill had now been to the Assembly and it made provision for TCCs to have general power of competence. He informed the Council that the consultation relating to the Bill was now open.
Cllr J Spanswick thanked all members of the Council and staff for all their work throughout the year and wished all a Merry Christmas and Happy New Year.
167 Agenda items for January 2020 Full Council Meeting
Brackla Funday
Co – option
Wales in Bloom
Brackla Signs
Wildflowers
Consideration of Forward Work Plan
168 Date of the next Full Council Meeting –Thursday 16 January 2020
169 Planning Applications
P/19/752/FUL – The Committee considered the planning application and although the response date had passed they wished to forward comments stating that they were concerned that there was no detail of sewerage or plumbing etc within the plans.
It was furthermore agreed that in relation to the Planning process for the Community Council, all Members of the Planning Committee would email the clerk should they have any views regarding a planning application providing a brief summary of these views. If no response is received, it would be assumed that there are no objections. The Clerk would then consider whether there was a Council meeting within the timescale for the application where the item could be considered, or whether there was a need to call a separate Planning Committee meeting. It was also agreed that there would need to be a consensus from three Members of the Committee hold a separate Planning meeting.
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